Does your teen need to get their driver's permit, license or renew their current license? They must have a TEA/VOE Form. To request a VOE, click on the link on the left side of this webpage.
Students may not leave campus during the day without parent notification to the Attendance Office. Parent permission requires a note from the parent or guardian to be presented to the Attendance Office before the day begins. Parent notes must include a contact number. If you need to call and have your student dismissed, due to the high volume of calls it may be necessary to leave a voice message for the Attendance clerk. Please allow at least 30 minutes prior to dismissal time in order for our attendance clerks to process the request and have the pass delivered to your student.
Change of Address Forms
If a student has a change of address and/or contact numbers, please submit the Change of Address Form to the Counseling Office so it can be updated in our system.
1. How do I request an early dismissal?
a. You may call or email to make the request. Please provide the student’s name, grade, ID number and the dismissal time. If you call you may need to leave a voicemail, we promise we will get the message, but we will not return the call to verify. If you email, we will respond with a quick “Got it” or “Thank you”, etc. to verify we received the message.
b. You can send us the early dismissal request the evening before or the day of, but please give us at least 30 minutes to receive and process the request. We can not process early dismissal’s days in advance. You can, however, let us know in advance if your student will be ABSENT. Please note we stop checking emails or voicemails after 3:30PM, if you need an early dismissal for a time later than that, please make sure to call or email before 3:15PM. Students in 9th and 10th grade please contact Heather Knapp, Heather.firstname.lastname@example.org or 817-744-2042. Students in 11th and 12th grade please contact Melissa Olson, email@example.com or 817-744-2040.
d. If the student returns to school after an early dismissal, they MUST sign back in at the attendance office with any necessary documentation (ie: doctor’s note)
e. This is a closed campus and students should not leave campus without a dismissal note. Students should not leave campus during their lunch time. Students caught leaving campus without a dismissal note, even if the parent calls after the fact, can face disciplinary action.
2. Why is it important to provide a doctor or court note?
a. Doctor and court appointments are considered by the state to be excused absences. If we receive documentation, we can adjust the student’s attendance so that the absence will not go against “seat time”. Doctor notes need to be submitted to the attendance office within 5 days of the student returning to school.
b. It is important that all absent dates are listed on the documentation because we can only use the dates that are provided on the note. If the student misses a day of school because he/she is sick but doesn’t see a doctor until the next day, you can ask the doctor to provide all previous, current & future absent dates on the note.
c. If a doctor's note states that a student may be excused from school for 5 days but the student returns on the 3rd day, he/she can not then stay home for the 4th & 5th day. Once a student returns to school, the doctor note is canceled and a new note will be needed for any further excused absences (unless the doctor specifically explains why a student might need to come to school and then be out again).
d. The doctor note can be dropped off or emailed to us in the attendance office. You may provide a copy of the note to the nurses’ office or athletics if you believe it’s needed, but we need to keep a copy in attendance in order to excuse the absence. Teacher’s do not need a copy unless you want them to have it.
3. What is “Seat Time”?
a. In order to get credit for a class, students are required to be present in their classroom seat for 90% of the time.
b. Student’s may have 9 unexcused absences for 1st & 8th periods, and they may have 5 unexcused absences for 2nd – 7th periods. Once a student reaches 10/6 unexcused absences, they must make up the seat time.
c. Seat time can be made up in various ways such as Saturday school or tutorials. If a student knows he/she will have to miss school in the future, they can plan ahead and bank seat time the same way, through Saturday school and tutorials.
d. Seat time recovery is handled through the Assistant Principal’s office. You may contact your student’s AP or the student can visit their office to discuss how they can make up any needed missed class time.
4. How can my student be excused from taking a final exam?
a. To qualify for a final exam exemption, students in grades 9-12 cannot have more than 3 unexcused absences, they must have a grade of 85% or better in the class, and they cannot have any disciplinary issues for the semester.
b. Students who are exempt from a final exam and are not required to come to school for that period may STILL receive an absent mark for that period. We receive funding based on student attendance and we cannot claim a student is present in class if they are not. Just know that even though the student will receive an absent mark, it will not be used against the student for finals week. We know that students will be coming and going the week of finals and we recommend ignoring any absent marks the student might receive even if they are exempt. IT IS NOT NECESSARY TO CALL/EMAIL THE ATTENDANCE OFFICE TO LET US KNOW. Just disregard.
5. What is an unexcused absence?
a. Any absence that the district doesn’t receive funding for is considered an unexcused absence.
b. Excused absences include a doctor’s appointment or extended absences cleared by a doctor’s note, a court appointment, a state approved religious holiday, testing, early dismissals, In-School-Suspension, military appointments (situational), INS appointments, or a district approved school activity. A funeral is technically an unexcused absence, but it will not be used against seat time or truancy. Juniors and Seniors are allowed 2 excused college visits per year. For college visits, excuses must be on college letterhead, Keller ISD does not accept email confirmations or itineraries. Additional Junior/Senior college visits are technically unexcused but will not be used against seat time or truancy. Travel time for college visits is NOT excused and will be coded as a parent note. DOCUMENTATION IS REQUIRED FOR ALL EXCUSABLE ABSENCES.
c. When parents call/email to notify us that their student will not be in school for any reason other than what is listed as an excused absence, we will code the student as out with a “Parent Note”. A parent note let’s us know that the parent is aware that the student is not present at school, but it is an unexcused absence, and it will count against seat time, but it will not
be used toward truancy. This is why doctor notes and other excusable absence documentation is so important.
d. Technically, all unexcused absences can lead to truancy. Students who have 10+ unexcused absences in 1st & 8th or 6+ unexcused absences in 2nd – 7th are truant. Funerals and parent notes will not be used toward truancy unless they are habitually used. Truancies are handled through the Assistant Principal’s office.
6. What should I do if my student has a Chronic Medical Condition? If your student has a chronic medical condition, you need to notify the attendance, nurse, and counseling offices.
7. What should we do if our student was marked absent by mistake?
a. Have your student come by the attendance office to pick up a Correction Form. The student will use that to have the teacher sign off that the absent mark was made in error. Once we receive the teacher's signed form, we can make the correction.
b. Student’s can also address the error directly with the teacher either in person or by email.
c. We in attendance will not adjust an absent mark unless we receive verification from the teacher to do so.
8. What should my student do if he/she is late to school?
a. If the parent is aware that the student will be late to school, they can call/email us to let us know and we will parent note any missed class time. Remember parent notes are unexcused and a student needs to be present for at least 50% of the class to get credit for that class period.
b. Students who are late to school MUST sign in at the attendance office so that we are aware of what time they arrived on campus.
9. How can my student get a Verification of Enrollment (VOE) to use for obtaining a driving permit/license?
a. The student can come by the attendance/front office to scan the VOE QR code that we have posted. This QR code will open the VOE request form. The student will need to provide their full name and ID number and date of birth.
b. The student or parent can also make the request on the attendance page on the Keller Central High School website. From the KCHS home page, select Students & Families, then select Attendance, then select VOE. The direct link is https://www.kellerisd.net/Page/6658.
c. We ask for at least 24 school day hours to process a VOE request. VOE’s are good for 30 days from the issue date. After 30 days, a new VOE will be required and another request must be made.
d. VOE’s Will be emailed back directly to the email address given on the google doc request form. We will not print these forms.
e. Starting the 2nd 9 weeks of school, student’s who owe any seat time will be denied a VOE until seat time recovery has been made.
f. Students who need a VOE for the summer break need to listen to the announcements toward the end of the school year. We will announce when summer VOE requests will begin and when they can be picked up. Generally, we accept summer VOE requests approximately the last two weeks of school and they are available for pick up the last 2 days of school. A summer VOE is good from the last day of school until the first day of the new school year.
11th - 12th Grade Students:
9th - 10th Grade Students:
CHS Fax: (817) 744-2033